Shimpling Parish Council operates in accordance with the following policies, procedures and constitutional documents

• All documents and links open as pdf in a new window
• Please contact the Clerk if you have any enquiries

Governance of Shimpling Parish Council:

Standing Orders - these are the procedural rules by which all Council business must be conducted. Updated May 2025.

Financial Regulations - these are the rules pertaining to financial operations and transparency of the Council's use of public funds. Updated May 2025.

For copies of current and archive financial records, please see the Financial Records page on this website.

General Reserves Policy

Internal Control policy and review documents - this is the mechanism by which the PC keeps under constant review the effectiveness and operation of governance and accountability measures. These are reviewed quarterly using the Internal Control report

Internal Control Report 2025

Internal Control Report 2024

Internal Control Report 21-22

Internal Control report

Scope of Internal Audit Control

Shimpling Parish Council - Financial Risk Assessment - this is an analysis of the various risks to which the PC may be exposed and how they are to be treated, reviewed and assessed.

Code of Conduct - this is the Code by which all Councillors are expected to behave and conduct Council business.

Suffolk Standards Code

Good Councillor's Guide

Please also see the individual Councillors' Register of Members' Interests. and the document 'Openness and Transparency on Personal Interests'

Complaints Procedure - this document shows how a complaint against the Council as a whole or individual Councillors will be handled.

Councillor Conduct Complaint Form (Word)

Councillor Conduct Complaint Form (PDF)

The administration of complaints is overseen by the Monitoring Officers at Babergh District Council

and more information on their role and how to contact them can be found here.

Delegation Policy - this shows which powers the Council has delegated to e.g. the Clerk to ensure effective functioning of its public duties

Public Participation at Parish Council Meetings - information on how to raise queries or issues of concern at public meetings of the Council.

• Please note that by law, it is not possible for the Council to make a decision on a matter that is not included on the agenda of that meeting.
• Should you wish to raise an issue for full consideration by the Council, you are asked to contact the Clerk well in advance of the next scheduled meeting and provide as much information as possible about the issue or query at hand so that - where appropriate - it could be considered for inclusion on the agenda for the next meeting.
• Please also note that the agenda is drawn up by the Clerk and Chair and that it is the Clerk who has the final decision and authority over which matters are on the agenda.